Farmington Youth Athletic Association

 AMENDED AND RESTATED BYLAWS OF FYAA AS OF May 2008

ARTICLE I

PARTICIPATION AND MEMBERSHIP

Section 1: Participation in the Farmington Youth Athletic Association (hereinafter the "FYAA") is open to community athletic organizations, which serve youth who reside or attend school in Independent School District 192.

Section 2: The membership shall consist of a representative, designated in writing, from each dues paying community athletic organization. Dues means the monies each organizations pays to FYAA to cover the FYAA's annual operating budget. It does not include liability/participant insurance premiums interested organizations wish to obtain through the FYAA.

Section 3: Each dues paying community youth athletic organization shall be entitled to one (1) vote in the affairs of the FYAA. Any person eighteen years of age or older who has been designated, in writing, as the official representative for their community athletic organization shall be eligible to vote in person at any official FYAA meeting.

Section 4: Each FYAA Officer shall be entitled to one (1) vote in the affairs of the FYAA.

Section 5: Member organizations shall be required to develop and enforce a Code of Conduct for players & coaches; to perform background checks on all coaches; and to be registered with the State of Minnesota as an official non-profit entity. Member organizations will also be required to maintain a Waiver of Liability statement for each athlete, and to provide FYAA with a sample copy of their groups Waiver of Liability statement.

: Member groups shall be required to carry both liability & participant accident insurances.

: Member groups who process their own background checks through their sport's governing body rather than through FYAA shall be required to provide the BCA/National Sex Offender reports to FYAA in order for them to be posted as approved coaches.

: Member groups will be required to provide FYAA a written copy of their groups background check procedures.

: Member groups shall be required to pay the current FYAA per participant fee for each athlete each year.

: Member groups must designate a FYAA liaison and notify FYAA with their contact information. Please also keep in mind when this position changes to notify FYAA with the changes.

: A representative or liaison must attend each FYAA board meeting. To remain a member organization in good standing, a group may miss no more than 2 meetings per year.

: Member groups must pay bills from FYAA within one month after they have recieved the bill. FYAA must reimburse member groups for credit card transactions within one month after the transaction(s) have been reconciled.

ARTICLE II

FISCAL YEAR

The fiscal year of this Association shall be from January 1 through December 31.

ARTICLE III

MEETING OF MEMBERSHIP AND ELECTION

Section 1: Regular meetings of the Board of Directors shall be held each month on any date set by the President provide all Directors have been given notice at least five days prior to the meeting. The meeting notice shall state the time and place of the meeting.

Section 2: An annual meeting of the Board of Directors shall be held each November, for the purpose of electing Officers and presenting reports of the Officers and the various committees.

Section 3: Special meetings of the Board may be called at any time by the President or any three Directors and one officer, provided notice of the meeting is given to each Director at least five days prior to the meeting.

Section 4: A simple majority of Directors present at a regular, special or annual meeting shall constitute a quorum for the transaction of business.

Section 5: All regularly scheduled meetings shall be open to the public. Roberts Rules of Order shall govern. Questions and suggestions from the floor will be entertained on their merit.

ARTICLE IV

BOARD OF DIRECTORS

Section 1. The Board of Directors shall consist of a designated representative of each dues paying community youth athletic organization, the Activities Director of Independent School District 192 (ex-officio), Farmington High School Coaching Representative (ex-officio), the Community Education Director of Independent School District 192 (ex-officio), Farmington Park and Recreation (ex-officio) and two Members-at-large (ex-officio). Officers of FYAA are automatically members of the Board of Directors. Should a designated representative be elected as an FYAA Officer, a replacement designated representative should be named by the respective organization.

Section 2. For voting members the term of office shall be for two years, commence January 1st and shall be staggered on the following odd/even year format:

Board Position Year of Election

President Odd Year

Vice President Even Year

Secretary Odd Year

Treasurer Even Year

Section 3: Co-Board Members may fill any Board member position, other than those elected to serve as Officers. Co-Board Members shall have one vote between them in all matters coming before the Board. The Co-Board Members shall determine which person will be casting the vote at a particular meeting. All provisions of these Bylaws relating to the responsibilities of Board members shall apply equally with respect to Co-Board members.

Section 4: Any Board of Director may participate as a volunteer (e.g. Board member, coach, team manager, etc.) for any of the FYAA sports programs.

Section 5: A Director whose continued service is deemed detrimental to the welfare of the Association may be removed as a Director upon the majority vote of the Directors present and voting at a meeting called for that purpose.

Section 6: Risk Disclosure Statement. Board members, with the exception of the ex-officio members, will be required to complete a Risk Disclosure Statement,. It is the intent of FYAA to deny any person who has been convicted of a crime of violence, a crime against a person, or crimes involving the possession or sale of illegal substances from serving on the Board. The disclosure statement must be updated at least every two years. It will be the duty of the Vice President to oversee Risk Disclosure.

ARTICLE V

OFFICERS AND ELECTION OF OFFICERS

Section 1: The officers of the FYAA will consist of a President, Vice President, Secretary and Treasurer.

Section 2: The Officers of the FYAA will be elected at the annual meeting. See Article III, Section 2. Each member present will be entitled to one vote for each Officer to be elected and the candidate receiving a simple majority of the votes cast will be declared elected.

Section 3: Each Officer will serve a two-year term.

Section 4: Any organization whose representative is elected an FYAA Officer will be able to designate a replacement representative. The officers are responsible for representing the FYAA interests at-large, not just their respective sport. If an ex-officio member is elected to an Officer position, they will be entitled to vote. An additional member will not be appointed to fill their vacant ex-officio position.

ARTICLE VI

VACANCIES IN OFFICE

If a vacancy occurs among the Officers, the vacancy will be filled by simple majority vote of the Board of Directors, for the remaining term.

ARTICLE VII

DUTIES OF THE OFFICERS

Section 1: President-The President shall be the principal executive officer of the organization and subject to the control of the Board of Directors. The President shall: a) supervise all business and affairs of the organization; b) preside at all meetings of the Board of Directors; c) sign all official documents of the organization; and d) appoint committees as needed; e) serve as ex-officio member of all committees, both standing and special except the Nominating Committee.

Section 2: Vice President-The Vice President shall perform the duties of the President in the event the President is unable to perform his or her duties and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. He or she is also responsible for making recommendations regarding the liability insurance premiums to be charged FYAA members who are interested in this type of insurance coverage. The Vice President will also be responsible for Background Checks (Risk Disclosure).

Section 3: Secretary-The Secretary will keep and maintain the minutes of all meetings of the FYAA and will present such minutes at the next meeting for approval, and will notify the membership of the FYAA meetings. The Secretary will be responsible for all official correspondence of the association, including the annual nonprofit registration filing with the State of Minnesota. Upon completion of term of office, the Secretary shall deliver all books, papers and reports as appropriate to the new incumbent.

Section 4: Treasurer-The Treasurer will have charge of all receipts and moneys of the FYAA, receive and give receipts for monies due and payable to the organization from any source whatsoever, deposit them in the name of the FYAA, in a financial institution insured by the Federal Insurance Deposit Corporation and approved by the Board of Directors, and disburse funds as ordered or authorized by the Board of Directors, and disburse funds as ordered or authorized by the Board of Directors. The Treasurer and/or President shall sign all checks for the organization. The Treasurer will report the financial status of the FYAA to the Board of Directors at each meeting, prepare an annual administrative budget for consideration by the Board and make annual filing of yearly non-profit report and tax returns.

ARTICLE VIII

DUTIES AND POWERS OF THE BOARD OF DIRECTORS

Section 1: The Board of Directors will have general charge and management of the affairs, funds and property of the FYAA. The Board will have full power and it will be the Board's duty to carry out the purposes of the FYAA according to its by-laws, and to establish such policies and procedures as are reasonable or necessary to accomplish the purposes of the FYAA.

Section 2: The Board of Directors will appoint committees, as it deems necessary.

Section 3: An FYAA Board of Director will chair each committee. Appointment to committees will not be limited to FYAA Board of Directors. The size of committees will be left to the judgment of the President.

Section 4: No committee shall have any authority to create indebtedness, whatsoever, except on specific authority from the Board of Directors.

Section 5: A simple majority vote of the committee members in attendance at any committee meeting shall be necessary to approve committee actions, provided all committee members have been notified at least five (5) days in advance of the time and place of the committee meeting.

ARTICLE IX

COMPENSATION OF DIRECTORS AND OFFICERS

Officers or directors will not receive any salary or compensation for services rendered to the FYAA as an officer or director.

ARTICLE X

PROVISION CONTRARY TO LAW

Any portion of the document which violates any provision of the laws of the State of Minnesota, of the United States, or any rules or regulations of the Minnesota State High School League, either now or hereafter, will be null and void and without force or effect. If any provision of the document or the application of any such provision under any circumstances is held invalid, it will not affect any other provision under other circumstances. The FYAA reserves the right to amend any provision of these by-laws as necessary to comply with State or Federal laws, or rules and regulations of the Minnesota State High School League.

ARTICLE XI

FINANCIAL RECORD REVIEW

The President shall designate a competent person to review the Association's financial records annually and prior to the transfer of the financial records to a newly elected Treasurer.

ARTICLE XII

BONDING OF THE TREASURER AND EMPLOYEES

At the discretion of the Board of Directors a bond shall be required of the Treasurer or FYAA employees in such amount as the Board shall specify and which bond shall be paid for out of FYAA funds.

ARTICLE XIII

AMENDMENTS

These by-laws may be amended only by a two-thirds majority vote of the Board of Directors.

ARTICLE XIV

DISSOLUTION OF PROGRAM

In the event the FYAA ceases to exist, all assets, cash, equipment and miscellaneous items will be donated proportionally to each member organization in proportion to the dues most recently paid by each member organization.